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At this point (part two of a three-part post) you’ve determined that the problem is not you. You’ve spent some time reflecting on what performance means in your context, so you can objectively conclude that your team member is under-performing and now it’s time for a tough conversation, aka. “The Talk”. Before we go any further if you haven’t read my previous blog post on How to deal with an Under-Performing Employee, check it out for some additional context on how we got here at the “The Talk”
Unless you live for conflict, there is a degree of anxiety in your stomach as you consider the conversation that needs to happen. I’ve been there a few times, and it’s not fun. But here’s the thing. The best thing you can do for your team member, your team and your organization notwithstanding, is to have “The Talk”.
I’m a Christian, and I go to the Bible for guidance when I’m in situations like this, so I’ll give you a reference. Luke 6:31 states, “And as ye would that men should do to you, do ye also to them likewise.” In other words, do unto your team member, what you would have your manager do unto you. If your manager thinks you are under-performing, you would want them to come have a conversation with you. So, realize that although the conversation will be a hard one, both parties likely think it’s a good discussion to have.
There are a few things to do as you prepare for “The Talk”:
I have told many employees over the years, “I want you to enjoy what you do, and to be good at it. If we can make those two things happen, we’ll be in a good place. And if either of those two statements is not true, then we need to talk.”
I want you to enjoy what you do, and to be good at it.
Dr. Josh Stephens
You are getting ready for the talk, so remember those words, “I want you to enjoy what you do, and to be good at it.” You might even start with those words. Don’t go from that to “But…” Instead, take a more positive route and say “And here’s what I’m seeing…”
Keep in mind you are the one in charge. As a leader, you have an obligation to set the rules. If you are dealing with a toxic person, or a hero, you may get a lot of excuses why they do what they do. In fact, you may just find yourself at the sour end of their conversations with other people. By the way, I would never encourage you to tell someone they are “toxic”. Heroism has a more positive bent, but even that terminology I’d probably try to avoid.
Having “The Talk” with an under-performing employee is similar to the list of prep work I gave you in the last section. If you started the conversation with their humanity, you are already done with step one. Now show them, as objectively as possible, why they are under-performing. Don’t be shy. There’s no need to use the words, “I think”.
Either they are or they aren’t, and using words that convey your opinions rather than facts, allows them the opportunity to push the blame on your “opinion”. Don’t do it. “Here are the things I’ve witnessed over the past 3-5 weeks. Here is why your actions represent under-performance, etc…”
Give them an opportunity to respond. This isn’t a time for excuses, although they may have several to share. They need you to listen. Remember, if your manager was having this conversation with you, you’d want them to hear your side of the story.
Genuinely listen to their response. I’ve had grown men in tears in my office, not because I was mean, but because they were going through hard things in life. Your team member may be going through something similar outside of work. The loss of a loved-one, a divorce, medical issues, and many other factors can have an emotional and physical toll on the person sitting across from you. So listen to what they have to say.
Weigh their response with the outcomes and the expectations you set. You may have the ability to, “tolerate”, for lack of a better word, to some degree, their behaviors due to extenuating circumstances. Your company may offer free resources that could help them financially, provide counseling, or even time off, to give them the breathing room they need to overcome personal issues. This is your time to respond to their objections, or acquiescence. They may completely agree and be relieved to have the conversation. Or they may clam up and respond in a manner that leads you to believe they are not going to change.
Our pastor, Cody Kuehl at GR.Church, when sharing about how he works with his kids when they are not doing well, suggested two modes of application. The first is grace. Grace is unwarranted favor. It’s giving someone something better than they deserve. The second is truth. Truth is what is “right” and “just” about a certain circumstance. People who give themselves a lot of grace in situations like this, need to be given truth. On the other hand, if someone gives themself a lot of truth in a situation like this, then grace is a good salve to apply.
What do I mean? If their response is riddled with excuses, and statements like, “that’s your opinion, but I’ve been doing this job for 15 years and I know what works and what doesn’t”. They don’t need you to coddle them or make things super easy for them. You need to stand firm as you move into the next step of setting expectations. On the other hand, their response could be one of acceptance, and sorrow. Perhaps they say something like, “I know, I’ve really been struggling in this area, and I genuinely want to do better. Should I be looking for another job?” That person needs grace. They are harder on themselves than you were, and that’s a person who may be easy to work with going forward.
Apply truth to people giving themselves grace and apply grace to people giving themselves truth. That’s a gem in the workplace, in relationships, and even with your children.
Now that you’ve had “The Talk”, what do you do next? I’ll cover that in our next post, which will be published in two weeks!
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